Executive Assistant to the Founder, Operations, Process and AI

About the role

The role supports the founder of a creative ad production studio by turning recurring work into documented systems, automations and AI assisted workflows. It is a full time operations partnership rather than a classic calendar and inbox job.

What you will do

• Observe the founder's daily calls, reviews and planning to map recurring work
• Document repeated tasks and decisions as SOPs, checklists and templates
• Build automations that cut manual steps across project, communication and CRM tools
• Design and test AI workflows for research, briefs, summaries and reporting
• Track the founder's priorities and deadlines and follow up with the team
• Handle calendar management, inbox triage and meeting notes with clear action items

What they look for

• At least two years managing projects, timelines and multiple stakeholders
• Experience in or with a creative, marketing or advertising company
• Excellent written and spoken English
• Availability full time during US Eastern business hours
• Hands on experience with AI tools and willingness to try new ones
• Strong process mindset with a habit of documenting and simplifying work

Nice to have

• Familiarity with Notion, Slack and Google Workspace
• Exposure to video, ad or content production workflows
• Prior executive assistant or chief of staff experience