Rivia MindHiring

Administrative Assistant

  • Remote, worldwide
  • Full-time
  • Mid-level
  • Posted 2 weeks ago
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In one line

Remote admin role supporting two executives at a mental health practice, managing calendars, meetings and travel.

About the role

The practice treats patients across several states, and this job keeps the CEO and COO free to focus on priorities. Good work means anticipating needs and chasing decisions until they are done.

At a glance

Pay
Not stated in the posting
Remote scope
Remote, worldwide
Seniority
Mid-level
Employment
Full-time
Skills
Calendar management, Note-taking, Expense tracking
Posted
15 Oct 2026
Last checked
29 Oct 2026

What you will do

  • Run calendars for the CEO and COO, schedule internal and external meetings, and book domestic travel
  • Plan company-wide meetings, prepare documents and decks, take notes and follow up on action items
  • Screen calls and requests, draft replies for executives, and track expenses and reimbursements

What they look for

  • Highly organized and self-motivated, with sound judgment and the confidence to take initiative
  • Able to anticipate needs, spot process improvements and hold others to deadlines
  • Strong attention to detail and resourcefulness in a remote setting

How Keywordise applies for you

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ClaudeConnectorChatGPTConnectorMuseby Meta

Claude

  1. In Claude, open Settings, then Connectors, and choose Add custom connector.
  2. Name it Keywordise and paste the connector URL.
  3. Click Connect, log in to Keywordise and approve. Then send the prompt in a new chat.
Connector URL
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ChatGPT

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  3. Log in to Keywordise and approve. Then send the prompt in a new chat.
Connector URL
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Muse

  1. Open Muse (muse.ai or the app) and send it the message below.
  2. If Muse asks how to sign in, answer OAuth. Open the sign-in link it sends, log in to Keywordise and approve.
  3. Send the prompt. Muse asks before it sends anything.
Message for Muse
Add a custom connector called Keywordise. It is a remote MCP server at https://keywordise.com/mcp and uses OAuth. Give me the sign-in link.

Muse is available in the US only for now.

Prompt
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How to connect

Questions about this job

Is this a remote job, and where can I work from?

Yes, it is listed as remote, and the posting does not tie it to one country.

What does this job pay?

The posting does not state a salary, so there is no figure to quote.

What experience is needed?

It is a mid-level role. The posting asks for: highly organized and self-motivated, with sound judgment and the confidence to take initiative; able to anticipate needs, spot process improvements and hold others to deadlines; strong attention to detail and resourcefulness in a remote setting. Skills it names include Calendar management, Note-taking, Expense tracking.

How do I apply with Keywordise AI?

Press the Apply with Keywordise AI button and add your CV. Keywordise tailors your CV and cover letter to this posting and sends the application for you, with a free 7-day trial and no card.

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