Executive Assistant and Job File Coordinator

About the role

You will handle administrative operations for a client based in the United States, keeping job files and documentation accurate and organized. The role covers calls, scheduling, email and records management.

At a glance

• PayNot stated in the posting
• Remote scopeRemote, Philippines
• Posted18 Oct 2026
• Last checked18 Oct 2026

What you will do

• Answer incoming calls, handle inquiries and route them to the right team members
• Schedule appointments and meetings and keep calendars accurate
• Organize and monitor email so messages get timely follow up
• Create, update and maintain job files, documents and records
• Respond to customer inquiries professionally and direct requests appropriately
• Provide audio samples of phone communication for quality assurance when asked

What they look for

• Excellent written and verbal English with a professional phone manner
• Strong organization and close attention to detail
• Experience with business email, calendars, appointments and digital documents
• Able to juggle priorities, meet deadlines and work independently

Nice to have

• Experience maintaining job files, service records or project documentation
• Familiarity with scheduling service appointments and tracking job progress