Accounts and Administration Officer

About the role

You will keep the daily administration of a small legal practice running smoothly, with a strong focus on client and document coordination and a smaller share of invoicing and basic bookkeeping.

What you will do

• Watch shared inboxes and answer administrative requests
• Arrange calendars, meetings and appointments and track follow ups
• Help onboard clients by gathering details, sending forms and chasing outstanding items
• Format, check and send out correspondence, reports and other documents
• Prepare invoices, process supplier bills and expenses, and chase unpaid amounts

What they look for

• At least three years in administration, office coordination or professional services support
• Hands on experience with invoicing, expense entry, payables and receivables, and routine reconciliations
• Comfort with Microsoft 365, especially Outlook, Word and Excel
• Clear written and spoken English for accurate emails and client communication
• Strong document preparation, proofreading, digital filing and record keeping
• Good organisation and attention to detail when juggling competing requests and deadlines

Nice to have

• Prior work in a legal practice, including client and matter administration