Assistant Property Coordinator, HOA Operations

About the role

Supports several homeowners' associations as the main contact for their boards, running meetings, organizing elections and keeping community tasks on track with little supervision.

What you will do

• Act as the main point of contact for assigned HOA boards and keep their communications professional
• Plan board meetings, set agendas, run discussions and record decisions and action items
• Follow up with board members and stakeholders until agreed actions are finished
• Run HOA elections end to end, covering notices, ballots, schedules and results
• Watch open tasks and deadlines across several communities and push them forward
• Flag obstacles, decide practical next steps and escalate items needing approval

What they look for

• Track record of organizing and leading structured meetings and keeping participants on topic
• Experience running or coordinating elections, including ballots, notices, timelines and results
• Assertive style, able to handle disagreement and hold stakeholders accountable politely
• Able to juggle competing duties, chase deadlines and work without constant direction