Rombo AIHiring

Grants & Operations Assistant

  • Remote, Italy
  • Mid-level
  • Posted 9 days ago
Apply with Keywordise AI

or apply from Claude / ChatGPT / Muse

In one line

Cross-functional operations role at a small AI company, handling grant applications, admin processes and direct support to the CEO; on site, no remote.

About the role

The job mixes innovation funding, project management and company operations in a small, high-skill team. It suits someone who takes ownership of tasks and carries them through rather than only assisting.

At a glance

Pay
Not stated in the posting
Remote scope
Remote, Italy
Seniority
Mid-level
Skills
Grant management, Project management, Excel, Google Workspace, Budgeting
Posted
20 Oct 2026
Last checked
27 Oct 2026

What you will do

  • Spot European, national and regional funding calls and coordinate grant applications and proposals
  • Handle paperwork for funded projects and support financial and technical reporting
  • Track deadlines, milestones and compliance, and liaise with partners, consultants and funders
  • Improve admin processes, manage contracts, suppliers and renewals, and keep company documentation in order
  • Work with the CEO on strategic initiatives, meeting follow-ups and cross-functional projects

What they look for

  • At least 2 years in grant management, innovation funding, operations, project management or consulting
  • Strong organization and attention to detail with several priorities running at once
  • Excellent written and spoken Italian and English, plus Excel, Google Workspace and collaboration tools

Nice to have

  • Prior work on funded projects and reporting, especially in startups, R&D or EU and national programs

Benefits

  • High autonomy and direct exposure to key company decisions
  • International R&D projects and a low-bureaucracy, results-focused team

How Keywordise applies for you

  1. 1Upload your CVAdd your CV once. It takes about a minute.
  2. 2Tailored to this jobKeywordise writes a CV and a cover letter for this job from your real experience.
  3. 3The form fills itselfName, email, experience and screening questions, field by field.
  4. 4Application sentYou get a receipt and follow it in your dashboard.

Apply with Keywordise AI7-day free trial, no card.

Apply from your AI assistant

Connect Keywordise to your assistant once, then send it the prompt. It applies for you.

ClaudeConnectorChatGPTConnectorMuseby Meta

Claude

  1. In Claude, open Settings, then Connectors, and choose Add custom connector.
  2. Name it Keywordise and paste the connector URL.
  3. Click Connect, log in to Keywordise and approve. Then send the prompt in a new chat.
Connector URL
https://keywordise.com/mcp

Disconnect any time in your Keywordise settings.

ChatGPT

  1. In ChatGPT, open Settings, then Connectors. On plans that need it, turn on developer mode first.
  2. Add a new connector with the connector URL and choose OAuth. Leave the client ID and secret empty.
  3. Log in to Keywordise and approve. Then send the prompt in a new chat.
Connector URL
https://keywordise.com/mcp

Disconnect any time in your Keywordise settings.

Muse

  1. Open Muse (muse.ai or the app) and send it the message below.
  2. If Muse asks how to sign in, answer OAuth. Open the sign-in link it sends, log in to Keywordise and approve.
  3. Send the prompt. Muse asks before it sends anything.
Message for Muse
Add a custom connector called Keywordise. It is a remote MCP server at https://keywordise.com/mcp and uses OAuth. Give me the sign-in link.

Muse is available in the US only for now.

Prompt
Apply to Keywordise job 3fpranvuvp
How to connect

Questions about this job

Is this a remote job, and where can I work from?

Yes. The posting lists Grants & Operations Assistant as a remote role for candidates in Italy.

What does this job pay?

No pay range is stated in the posting.

What experience is needed?

It is a mid-level role. The posting asks for: at least 2 years in grant management, innovation funding, operations, project management or consulting; strong organization and attention to detail with several priorities running at once; excellent written and spoken Italian and English, plus Excel, Google Workspace and collaboration tools. Skills it names include Grant management, Project management, Excel, Google Workspace.

How do I apply with Keywordise AI?

Select Apply with Keywordise AI, sign up and upload your CV. Keywordise writes a CV and a cover letter for this job from your real experience and applies for you. The 7-day free trial needs no card.

More remote office and administration jobs

All remote office and administration jobs
Rombo AIRemote, Italy
Apply with Keywordise AI